Wedding Studio

Hyper-detailed workflows for the Thaali, ceremonies, and guest experience.

Why production & documentation matter

Share this with family when justifying budgets

Live camera & screens

Multi-cam coverage keeps elders at home connected and energises guests on-site.

Instant recaps

Slow-motion replays of thaali or kanyadaan moments can be aired within minutes.

Archival audio

Clean priest audio doubles as a keepsake for future anniversaries.

100-question checklist

Work through each prompt to feel confident

  1. 1.Vision 1: What three words describe the atmosphere you want?
  2. 2.Vision 2: Which cultural elements are non-negotiable?
  3. 3.Vision 3: How do you want guests to feel as they depart?
  4. 4.Vision 4: What colour story best reflects both families?
  5. 5.Vision 5: Which heirlooms should be highlighted in decor?
  6. 6.Vision 6: What sensory memory do you want to create (sound, scent, taste)?
  7. 7.Vision 7: How formal or relaxed should the dress code be?
  8. 8.Vision 8: Are there accessibility needs to design around?
  9. 9.Vision 9: Which sustainability goals matter most?
  10. 10.Vision 10: What story should the MC tell about your journey?
  11. 11.Rituals 1: Who briefs participants on each ceremony cue?
  12. 12.Rituals 2: Which mantras should be translated for bilingual guests?
  13. 13.Rituals 3: Do you need backup vendors for sacred fire materials?
  14. 14.Rituals 4: Who is responsible for bringing the thaali and ponnadai?
  15. 15.Rituals 5: Where will the homam pit be placed for ventilation?
  16. 16.Rituals 6: Do you need printed cue cards for new family members?
  17. 17.Rituals 7: Are there legacy rituals to retire or modernise?
  18. 18.Rituals 8: Which rituals should be photographed from above?
  19. 19.Rituals 9: Who confirms priest travel and accommodation?
  20. 20.Rituals 10: Do you require a contingency plan for outdoor rituals?
  21. 21.Logistics 1: Who controls venue access keys on the day?
  22. 22.Logistics 2: Is there a documented load-in map for vendors?
  23. 23.Logistics 3: Where do bridal party outfits and jewellery stay overnight?
  24. 24.Logistics 4: What is the rain-plan transport route?
  25. 25.Logistics 5: Do you need shuttle vans between hotel and venue?
  26. 26.Logistics 6: Who is the point person for power distribution checks?
  27. 27.Logistics 7: Have you booked early rubbish collection post-event?
  28. 28.Logistics 8: Is there a WhatsApp group for on-day operations?
  29. 29.Logistics 9: Who tracks the timeline clock during ceremonies?
  30. 30.Logistics 10: Where can elders rest between rituals?
  31. 31.Vendors 1: Have all vendor contracts included meal requirements?
  32. 32.Vendors 2: Who issues final payments and gratuities?
  33. 33.Vendors 3: Is there a shared shot list for photo + video?
  34. 34.Vendors 4: Do vendors know the venue's sound limit?
  35. 35.Vendors 5: Have you reviewed insurance certificates?
  36. 36.Vendors 6: Is there a spare makeup artist for touch-ups?
  37. 37.Vendors 7: Who approves stage renderings and lighting plots?
  38. 38.Vendors 8: Do you need multilingual MC or host?
  39. 39.Vendors 9: Has every vendor provided emergency contact numbers?
  40. 40.Vendors 10: Are vendor parking spots reserved and signposted?
  41. 41.Hospitality 1: Who greets VIP guests at the entrance?
  42. 42.Hospitality 2: Are hydration stations placed near queues?
  43. 43.Hospitality 3: Do you have kid-friendly activity packs?
  44. 44.Hospitality 4: Is there signage for washrooms in multiple languages?
  45. 45.Hospitality 5: Who manages elder seating and wheelchair escorts?
  46. 46.Hospitality 6: Are lactation or quiet rooms earmarked?
  47. 47.Hospitality 7: Do volunteers know allergy protocols?
  48. 48.Hospitality 8: Is there a help desk for lost & found items?
  49. 49.Hospitality 9: Who replenishes incense or floral water bowls?
  50. 50.Hospitality 10: Are thank-you gifts pre-packed and labelled?
  51. 51.Music 1: Which song underscores the groom's entrance?
  52. 52.Music 2: What track plays when thaali is tied?
  53. 53.Music 3: Does the melam need tempo cues for each ritual?
  54. 54.Music 4: Who approves the DJ do-not-play list?
  55. 55.Music 5: Are speaker zones mapped for guest comfort?
  56. 56.Music 6: Do you require live-stream audio mixing?
  57. 57.Music 7: Is there a licence required for certain tracks?
  58. 58.Music 8: Who coordinates sound checks with priests?
  59. 59.Music 9: Is there backup music if instruments fail?
  60. 60.Music 10: Will you surprise guests with a performance?
  61. 61.Food 1: Have you confirmed final headcount per seating?
  62. 62.Food 2: Are there labelled stations for nut-free dishes?
  63. 63.Food 3: Who narrates each course for guests unfamiliar with dishes?
  64. 64.Food 4: Is coffee/tea service staggered to avoid queues?
  65. 65.Food 5: Do taster notes translate into final menu allergens?
  66. 66.Food 6: Who monitors food waste and donations?
  67. 67.Food 7: Is there a midnight snack or send-off hamper?
  68. 68.Food 8: Have you planned water service for priest + crew?
  69. 69.Food 9: Are there printed menus for every table?
  70. 70.Food 10: Is the cake or sweet table near a cool area?
  71. 71.Family 1: Have both families agreed on speech order?
  72. 72.Family 2: Who shadows grandparents throughout the day?
  73. 73.Family 3: Do siblings have defined spotlight moments?
  74. 74.Family 4: Is there a calm room for anyone feeling overwhelmed?
  75. 75.Family 5: Who cues the coconut-breaking teams?
  76. 76.Family 6: Are there escorts assigned for each ritual participant?
  77. 77.Family 7: Do you need translators for overseas relatives?
  78. 78.Family 8: Who handles gift envelopes and inventory?
  79. 79.Family 9: Is there a plan for distributing prasadam boxes?
  80. 80.Family 10: Have you recorded phonetic pronunciations for MC introductions?
  81. 81.Contingency 1: Who holds the day-of emergency kit?
  82. 82.Contingency 2: Is there a backup generator booking?
  83. 83.Contingency 3: Have you listed hospital/urgent care nearby?
  84. 84.Contingency 4: Who can step in if a vendor is delayed?
  85. 85.Contingency 5: Is cyber backup arranged for live-stream?
  86. 86.Contingency 6: Do you have spare outfits for sudden spills?
  87. 87.Contingency 7: Who manages weather monitoring and alerts?
  88. 88.Contingency 8: Are legal documents duplicated and stored separately?
  89. 89.Contingency 9: Is there an evacuation plan communicated to staff?
  90. 90.Contingency 10: Do you have a plan if wifi fails for guest check-ins?
  91. 91.Post 1: Who collects leftover decor or rentals?
  92. 92.Post 2: Have you scheduled a next-day gratitude call?
  93. 93.Post 3: Where do gifts and cards get stored securely?
  94. 94.Post 4: Who handles outfit dry-cleaning drop off?
  95. 95.Post 5: Is there a plan for sharing highlight reels timeline?
  96. 96.Post 6: Have you blocked honeymoon buffer days after festivities?
  97. 97.Post 7: Who files the official marriage documents?
  98. 98.Post 8: Is there a plan for thank-you notes and digital galleries?
  99. 99.Post 9: Will you survey guests for feedback?
  100. 100.Post 10: Have you archived all vendor contacts for future referrals?